Collection of personal data in connection with a supervisory visit by the Danish Working Environmental Authority
In connection with a supervisory visit, the Danish Working Environment Authority has recorded personal data about you. As a government authority, we are obliged to inform you of this in accordance with the rules on data protection.
You are receiving this information in compliance with articles 13 and 14 of the General Data Protection Regulation.
Why have we recorded data about you?
We process your personal data as part of our work as a government authority. We have collected your personal data in connection with our supervision of health and safety offshore which serves the purpose to promote working conditions with a high level of health and safety that are at all times in compliance with the technical and social developments in society. The duties of the Danish Working Environment Authority (WEA) within the offshore oil and gas sector are set out in the Offshore Safety Act and the Executive Order on the Duties and Powers of the Danish Working Environment Authority under the Offshore Safety Act.
What data have we recorded about you?
In connection with our supervisory work, we may have recorded the following types of data about you:
• General personal data; i.e. your name and any job title you may have, etc., cf. Article 6(e) of the General Data Protection Regulation and cf. §6(1) of the Danish Data Protection Act
• In certain cases, sensitive personal data such as health information, for example in cases where the visit concerns the investigation of an accident, occupational disease or near miss, cf. Article 9(2)(b), (f) and (g) of the General Data Protection Regulation and cf. §7(2),(4) of the Danish Data Protection Act.
• Information pertaining to criminal matters which is necessary in order for
The Danish Working Environment Authority to undertake its duties, cf. §8 of the Danish Data Protection Act.
How do we store your personal data?
We only store your personal data for so long as we need them or have an obligation to retain them. You can consult the rules, which govern how we, as a public authority, must store documents in the Archives Act. We store your information securely and confidentially in our IT systems, which are subject to access controls and restricted only to those employees who have a need for it as part of their work.
In what situations will we forward your personal data?
Generally, the Danish Working Environment Authority will not disclose your personal data to others. However, in certain cases it may be necessary to forward your data to other bodies such as, for example:
· The police (in the event of a criminal matter relating to a violation of the offshore safety legislation).
· The Danish Energy Board of Appeal (in the event that a ruling by the Working Environment Authority is appealed).
· The Danish Accident Investigation Board for Offshore Oil and Gas Activities.
Your rights as a data subject
You have the right to:
• Access – you have the right to know at any given time what data we store on you, in addition to a range of other details concerning your personal data.
• Rectification – you have the right to ask us to rectify information which is incorrect or misleading, for example.
• Restriction – in certain cases, you have the right to have the processing of your personal data restricted.
• Erasure – in certain cases, you have the right to have personal data which we process about you deleted.
• Objection – if you believe that we do not have grounds to use your personal data, then you also have the right to object to our processing of the data.
Restrictions may apply to the rights outlined above meaning that it may not be possible to delete data in certain cases. For example, this applies in the case that other legislation obliges an authority to record and retain the information. An example of this would be §13 of the Danish Act on Free Access to Public Records on the duty of authorities to record information, and §15 of the same act on the duty of authorities to keep records.
The Danish Working Environment Authority is the data controller – how can you contact us?
The Danish Working Environment Authority is the data controller for the processing of your personal data.
If you have any questions about how we process your personal data, you are welcome to contact us.
• By e-mail: firstname.lastname@example.org
• By telephone: +45 70 12 12 88.
Contact details for our Data Protection Officer (DPO)
You also have the option of contacting the Data Protection Officer of the Minister for Employment.
For example, if you require further guidance beyond what we are able to give you, or if you encounter circumstances relating to the processing of your personal data, which you believe, should be brought to the attention of the Data Protection Officer.
You can contact the data protection officer in the following ways:
• By email: email@example.com
• By telephone: +45 72 20 50 00 (ask to speak with the DPO).
• By post: Holmens Kanal 20, DK-1060 København K, att. ”databeskyttelsesrådgiver”.
How to complain
You have the right to lodge a complaint with the Danish Working Environment Authority if you are dissatisfied with the way in which we process your personal data.
You can also complain about the manner in which we process your personal data by contacting the Danish Data Protection Agency via their website.
On the Data Protection Agency’s website, you can also find more information about data protection, your rights and the use of personal data: www.datatilsynet.dk